Free Wedding Guest List Template

Plan Smarter, Host Better, Stress Less

Simplify your wedding prep with our Free Wedding Guest List Template—built to track venues, event timings, guest logistics, and transport in one place. No more messy notes or missed details. From who’s staying where to which car’s going when—everything’s sorted in just one sheet.

Smart Planning, The Desi Way. 

Download Your Wedding Guest List Template Now!

Why You'll Love Our Template

1. Outstation Guest Manager

Track who's flying in, when they're arriving, where they're staying, and even what they’re eating. Travel, hotel, and food—all sorted in one go.

2. Local Guest Attendance

Quick headcount for every event. Know who’s attending what—no phone calls needed. Just open the sheet and check.

3. Venue Tracker

Shortlist, compare, and finalize your venues with full details—contact info, capacity, cost per plate, and total spend. Everything in one neat table.

4. Event Schedule

From mehendi to reception, plan every hour of every day with the exact venue and time slot. No clashes. No confusion. Just smooth coordination.

5. Transport & Car Log

Booked a cab for chacha? A minivan for cousins? Keep track of all wedding rides, drivers, and timings in one tidy tab.

6. Notes & Custom Planning Fields

Use the built-in columns for extra comments, special requests, or vendor reminders—so nothing slips through the cracks.

Every wedding detail—right where you need it.
Download your Free Wedding Guest List Template now!

Get Started with Your Perfect Wedding Guest List in Minutes!

Step 1: Download & Set Up the Template

Click the link below to get your hands on the ready-to-use Excel sheet. No logins, no tech hassles—just download and open it on your laptop.

Get hands on our Free Wedding Guest List Template.

Step 2: Start Filling the Template

• Add venue options, event schedules, and guest names.
• Sort guests by local or outstation with just one click.
• Track who’s coming, where they’re staying, and what they need.

It's that simple—your wedding planning just got a whole lot easier.

Step 3: Share & Collaborate

• Share the template with your family, wedding planner, or anyone else involved.
• Set permissions to allow them to edit, view, or comment on the list.
• Track updates in real time and keep everyone on the same page.

Step 4: Finalize & Print

• As the wedding date approaches, send reminders for any pending RSVPs.
• Finalize meal preferences and print the list for on-site coordination at the venue.

Begin Your Wedding Planning the Easy Way!

When to Use This Template (and Why It’s a Lifesaver)

Planning a wedding means juggling 100 things at once—this template helps you breathe easier at every step.

• Before booking vendors: Compare venue options, track capacity, and calculate total spend without multiple calls.
• While sending invites: Manage outstation guest lists, hotel needs, and contact details—all in one sheet.
• During event planning: Create a clear, clash-free day-wise schedule across mehendi, sangeet, and reception.
• While managing local guests: Track attendance for each day so you can plan meals and logistics with ease.
• Closer to the big day: Coordinate cars, drivers, pickup timings, and ensure smooth transport for everyone.

All throughout: Use built-in fields for notes, vendor info, and special requests—nothing gets missed.

Get Started with Your Guest List Today!

Download the template, or contact us if you need help getting started with Wedd.ai.